Provide administrative support to the Department Head.

Supervise the main office administrative staff.

Participate as a team member of the operations support group focusing on process improvement to improve department administrative processes and to better support the department's strategic initiatives.

Major responsibilities include:

Supervision

• Overseeing the day to day workload of administrative staff in the main office. Mentor and develop staff to effectively support critical administrative operations.
• Oversee the hiring process of new administrative staff. Initiate recognition and acknowledgment processes.

Administrative Support to Department Head

• Maintain Department Head's calendar and set appointment requests by faculty, students, staff and external personnel.
• Draft written communications for and facilitate verbal communications from and to the Department Head.
• Coordinate meetings and visits to the department for the Department Head.
• Process incoming and outgoing mail.
• Maintain Department's administrative files (computer and paper) in accordance with department and university records retention guidelines.
• Facilitate the promotion and tenure and faculty annual review processes to include establishing deadlines, assisting faculty in formatting documentation and understanding P&T and review procedures and guidelines.Provide administrative support to the Promotion and Tenure Committee.
• Provide administrative support for departmental (faculty) meetings to include setting meeting dates and developing and distributing agendas and minutes.
• Provide administrative support for faculty searches and work with the Human Resource Office and the University International Office to facilitate employment documentation for new hires.
• Provide administrative support to the Department's Awards Committee.
• Oversee and assist in planning and logistical support for Departmental events such as the annual tailgate event.
• Serve on Departmental Committees as appointed.
• Work with Manager of Departmental Operations on specific projects and serve as backup to the Manager in her/his absence.